National Workshop Series

The Third Age Trust will be piloting a new series of training events in 2018 for U3A committee members. The workshops will be held in two locations which we calculate to be accessible to the largest number of U3As: the northern pilot in Leeds, and the southern in Surrey. If the pilots are successful, the programme will be taken to further venues.

These workshop days are being offered in response to requests and enquiries from U3A committee members regarding the legal requirements and responsibilities of running a U3A.

As charities (registered or otherwise), U3A committees are required to ensure that they are aware of and compliant with the legislation that impacts on their work. U3A committee members are the foundation of the U3A movement. These pilot days, which will be led by industry experts, have been designed to support you to fulfil your requirements as both committee members and charity trustees.

Each workshop day will cover a number of important topics:

  • General Data Protection Regulation
  • Safeguarding
  • Equality, Diversity and Inclusion
  • Insurance

The format will be a mix of plenary and break-out sessions, with plenty of time for networking and discussion. Lunch will be included, and to further facilitate attendance, accommodation and dinner is available the night before if required.

Topics

General Data Protection Regulation (GDPR)

From May 2018 the Data Protection Act 1998 (DPA) is being updated to the General Data Protection Regulation (GDPR). The updated legislation has implications for how U3As obtain, process and manage information obtained from their members. The introduction of GDPR offers a useful opportunity for U3As to review their current practices in relation to how they manage data.

 

This session will be led as a group plenary session by industry experts ArcNet Security.  The trainers will provide a bespoke session for U3A members. This will include an overview of the relevant points from the legislation as well as advice as to the steps that U3As should take.  There will also be an opportunity for members to ask questions.

Safeguarding

U3A Committees have a duty of care to their members. Safeguarding practice within U3As covers a range of issues from being aware of and responsive to members health-related needs as well as ensuring appropriate behaviour between members. The Charity Commission website states:

 

“Having proper safeguards in place means your charity can promote a safe place for your beneficiaries and gives the public confidence in your charity and trustees.” (www.gov.uk/charitycommission)

 

This session will be run by industry experts who will lead smaller break out groups. Each group will benefit from a trainer led presentation on the relevant legislation as well as an opportunity to review and discuss some U3A-based scenarios.  Group members can also discuss any particular concerns they may have.

Equality, Diversity and Inclusion

The Equality Act came into power in 2010 and merged nine existing pieces of legislation including the Disability Discrimination Act 1995 and the 2006 Equality Act. The Equality and Human Rights Commission website states:

 

“Equality law affects everyone responsible for running your organisation or who might do something on its behalf, including staff or volunteers if you have them.” (www.equalityhumanrights.com)

 

Guidance from the Commission details that where volunteers are acting on behalf of the charity, the charity would be legally responsible were they found to have unlawfully discriminated against a service user (members qualify as service users).

 

This session will be delivered by industry experts who will lead a presentation on the relevant legislation, discuss and review some U3A-specific scenarios, as well as providing you with the opportunity to ask any questions you may have.

Insurance

The most common queries coming in to the office are those that relate to insurance cover. These are reflective of the diversity of interest groups, members, members’ needs and the individuality that is inherent within the U3A membership. This session will be led by the Trust’s insurance broker. Our broker has worked with the Trust for several years and has developed an in-depth understanding of the U3A movement and how we operate at a local level.

 

The session will be run as group plenary with an overview of the cover provided by the products and public liability insurance. The session will also look at scenarios based on U3A practice and provide members with an opportunity to ask questions.

Northern Pilot

Met Hotel, Leeds: 13 February

Designed by local architects Chorley & Connon, this luxury hotel is renowned for its Victorian terracotta facade and stone cupola taken from the city’s demolished 4th White Cloth Hall.

The venue is moments from Leeds Station, and there are several city centre car parks nearby.

The Principal Met Hotel, Leeds LS1 2HQ

Click here to find out more about the venue on the Principal Hotels website.

Southern Pilot

De Vere Horsley, Surrey: 5 April

Designed and built in 1820 by Sir Charles Barry, the architect of the Houses of Parliament, the estate was later the seat of the Lovelace family who enhanced it with the bold architectural features that can still be seen throughout.

A free shuttle bus will operate from East Horsley Station, and parking is available on site.

De Vere Horsley Estate, Leatherhead KT24 6DT

Click here to find out more about the venue on the De Vere website.