Keeping it Legal
General Data Protection Regulation (GDPR)
From May 2018 the Data Protection Act 1998 (DPA) is being updated to the General Data Protection Regulation (GDPR). The updated legislation has implications for how U3As obtain, process and manage information obtained from their members. The introduction of GDPR offers a useful opportunity for U3As to review their current practices in relation to how they manage data.
U3A Committees have a duty of care to their members. Safeguarding practice within U3As covers a range of issues from being aware of and responsive to members health-related needs as well as ensuring appropriate behaviour between members. The Charity Commission website states:
“Having proper safeguards in place means your charity can promote a safe place for your beneficiaries and gives the public confidence in your charity and trustees.” (www.gov.uk/charitycommission)
Equality, Diversity and Inclusion
The Equality Act came into power in 2010 and merged nine existing pieces of legislation including the Disability Discrimination Act 1995 and the 2006 Equality Act. The Equality and Human Rights Commission website states:
“Equality law affects everyone responsible for running your organisation or who might do something on its behalf, including staff or volunteers if you have them.” (www.equalityhumanrights.com)
Guidance from the Commission details that where volunteers are acting on behalf of the charity, the charity would be legally responsible were they found to have unlawfully discriminated against a service user (members qualify as service users).
The most common queries coming in to the office are those that relate to insurance cover. These are reflective of the diversity of interest groups, members, members’ needs and the individuality that is inherent within the U3A membership.
The session will give an overview of the cover provided by the products and public liability insurance. The session will also look at scenarios based on U3A practice and provide members with an opportunity to ask questions.